S 6.15 Agreements with suppliers

Initiation responsibility: Head of IT Section; Head of Procurement Section

Implementation responsibility: Head of Procurement Section

When purchasing IT products, the IT operator is faced with the need to plan replacement procurement measures. Particularly important points to be considered in the purchasing process are; a guarantee for the supply of replacement goods provided by the manufacturer or supplier; delivery of spare parts, guaranteed periods of delivery, the warranty period in case of any emerging defects, and the support offered.

Contracts of hire, or leasing contracts, must cover provisions for damage-preventing repairs and the requirements regarding the elimination of malfunctions or damage.

As opposed to the purchase of IT products, hiring or leasing of such products already covers provisions by the lessor against a variety of risks. As a rule, a lessor will take out a fire insurance for the rented IT products, which will be partly paid for by the hirer/lessee under the contract of hire. Thus, when renting or leasing IT products, attention must be paid to those items for which no insurance coverage is provided under the contract.

Additional controls:

• Have agreements with suppliers been concluded for central IT components?