S 2.47 Designating a person in charge of the fax system

Initiation responsibility: Head of Internal Services, Superiors

Implementation responsibility: Internal Services Division

Every fax machine is to be assigned to a person-in-charge who will have the following responsibilities:

• Distribution of incoming fax messages to recipients

• Co-ordinating the supply of consumable accessories required by the fax machine

• Suitable disposal of consumed fax accessories

• Deletion of remaining information in the fax machine prior to service and repair work,

• Monitoring of service and repair works (c.f. S 2.4 Maintenance and repair regulations),

• Regular checking of program destination addresses and protocols, particularly after service and repair works,

• Serving as a contact partner for problems occurring during fax usage

Additional controls:

• Has the person in-charge of fax machines been briefed on the duties involved?

• Is the reliability of this person checked from time to time?